Archive for March, 2010

Time Management For Managers. Prioritizing

Contents
Time Management For Managers. Part 1 – Objectives and planning.
Time Management For Managers. Part 2 – Determine work load
Time Manamenent For Managers. Part 3 – Setting Goals

Part IV. Prioritizing

First of all let’s try to understand what word prioritizing means. Write down a list of projects or simple tasks to be completed and then rank them according to their importance, so the most important item will appear to be the first one in your list. It means you will start doing second priority task only when more important one is completed. This is how prioritizing process looks like.

It is easy to understand how priorities work if you associate them with poker chips. As a rule in poker three mail colors of chips are used. Blue chips are the most important for a player, because each blue chip worth a lot of money. If one looses the blue chip it definitely means failure for him, oppositely achieving an additional blue chip is a great success.

Red chips are not as important as blue, but still it is not recommended to ignore them. One need to pay high attention on red chips, but the first priority is always given to the blue ones. If one looses or gains an additional red chip it means neither failure, nor success, but when player operates with big amount of red chips, their loss or obtaining has much bigger importance.

There are also white chips. Their importance is not even close to red or blue chips. Failure to obtain white chips will not worry the player, sometimes one even sacrifices white chip to get more important red or blue one.

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Time Management For Managers. Setting Goals
Contents:

Time Management For Managers. Part 1
Time Management For Managers. Part 2

Part3. Setting goals

Planning is closely connected with setting particular goals and defining objectives. When one talks about objectives, the task to be completed, the result is usually meant. Setting goals helps us to create certain direction to follow, not to be kept by waves in ocean of business, but to swim by ourselves. More over, goals are needed for effective time management. If the task you try to complete doesn’t contribute to your long-term objectives, then you are just wasting your time.

Objective Setting and Performance Appraisal Review system identify a range of objectives and goals you have. As a rule one has so many goals and all are so great and broad, that it is physically impossible to achieve all of them at the same time. In this case long term goals should be divided into smaller – intermediate goals, the latter to be broken into one week objectives, which can be achieved in seven days period. As a result, you will get a goal for each single day, so step by step, making your daily tasks done you are getting closer and closer to your main objective.

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